Contents - Index

Quotes Quote - Scenarios

Quote - Scenarios

Purpose
This screen is where all calculations are performed and is also where all forms are printed.

Layout
This screen allows for up to 4 quotes for the same customer. You do not need to specify a vehicle in order to create a quote.

Each scenario column contains all of the information for calculating a quote for a lease or a purchase. Top to bottom, here is what is in each column:
  • The "Scenario #" label at the top of each column will either appear as blue or red. If it is red, then there is a special comment for this quote. You may click on the "Scenario #" label to scroll to the bottom in order to see the special comment.
  • The button marks the scenario as the "active" scenario. This is used when going to other screens (such as the vehicle general screen) that are scenario sensitive. The active scenario will be teal in the top box.
  • The button is used to identify the scenario which the customer has agreed upon.
  • The Calculate button is used to calculate the scenario. You should use this button after each change to the scenario. The results of the calculation are reflected in the fields in the top box. In order for a calculation to work, you must provide 4 of the following 5 fields: Vehicle Cost Base, End Value, Interest Rate, Term, and Base Payment.
  • The button will take you to the View / Print / Export Documents screen. All form printing is done there.
  • The button depicts that the scenario may be edited. Click this to lock the scenario, preventing it from being accidently altered. (The button will change to a button. Clicking this again will unlock the scenario.)
  • Right-click on Due on Delivery to see a pop-up of the due on delivery breakdown.
  • The Select Vehicle button will take you to a list of the active vehicles in inventory. If the vehicle that you are looking for does not exist, then you will need to set it up. Vehicles must be active in inventory before they may be used in a quote. If a vehicle has already been selected, the the button will be labeled, "Remove Veh." and may be used to remove the vehicle from the quote.
  • The Copy Scenario #n buttons will copy the indicated scenario, in its entirety, to the scenario on which you are working.
  • The annual mileage and total mileage will be shown for the vehicle. If this is red, then the total mileage is missing and should be corrected on the Vehicle General screen. (You may click on this text to go to the Vehicle General screen.)
  • If you have activated the operating lease test, then the results of the test will be displayed under the annual mileage. Click on the this to see (and print) the test results. (This is on leases only.)
  • Vehicle Cost Base is the desired selling price of the vehicle before any additions or subtractions. This usually comes from the Desired Sales Price field on the inventory record.
  • If you see a calculator after the vehicle cost base field, that is used to precalculate the vehicle cost base. This is only for loans that have rent paid and/or a rent finance charge.
  • Tax Rate (Loan/Purchase) is used on loans and purchases only. Do not use this field on leases. A 5.25% sales tax rate would be entered as 5.25. As a result, the Sales Tax on Vehicle Base is automatically calculated.
  • You can right-click on then Sales Tax on Vehicle Base amount to get a breakdown.
  • Vehicle Cost is the sum of the Vehicle Cost Base and Sales Tax on Vehicle Base fields. This field is automatically calculated.
  • Click Trade In to go to the trade in screen. 
  • The button is used to add the sum of all of the Net Trade In Amount fields to this scenario.
  • The button removes the trade in from this scenario. (It does not delete any trade in information; it just removes the trade from this scenario.)
  • Cap. Red. is the cash amount a customer is putting down. Enter this as a positive number in order to have it subtracted from the Vehicle Cost.
  • Cap. Taxes, when checked, means that you want the associated taxes for this cap. reduction to be capitalized. (Otherwise they will be due on delivery.)
  • Click Cap. Additions to go to the Charges Detail screen. This is where you would specify any other amounts that are added or subtracted from the Vehicle Cost.
  • Net Capitalized Cost is automatically calculated. This is the sum of the Vehicle Cost, Trade In, Cap. Reduction (this is subtracted), and Cap. Additions fields.
  • End Value (Residual) is the end value (balloon) of the lease or loan. If this amount is zero, then you must check the $0 box.
  • Interest Rate is the rate used in calculating the Base Payment. A rate of 3.99% would be entered as 3.99. If the rate is zero, then you must check the No Rate box.
  • (For loans only, enter the daily interest rate) is used for loans only and will tell ALMSys what to use as the daily interest rate. This is typically the same rate as the Interest Rate field, but sometimes the interest rate differs due to back-calculating an interest rate to match a specific payment amount. This field is ignored for leases.
  • Term is the number of payments to be made and is directly related to the Pmt Frequency.
  • Base Payment is typically calculated for you. If the base payment is not what you wanted, you can zero out the interest rate, specify the desired base payment, and click the Calculate button.
  • Click Payment Add-Ons to specify base payment add-ons, such as monthly reserve, expense reserve, etc. (This is rarely used.)
  • Payment Before Tax is automatically calculated. This is the sum of the Base Payment and Payment Add-Ons fields.
  • Click Sales/Use Tax Percent to select the taxes on the base payment. This is for leases only.
  • Sales/Use Tax Amount is automatically calculated. Right-click on the amount to get a breakdown.
  • Calculation Type allows you to choose the type of payment calculation to use. Calculation types are explained here.
  • Pmt Frequency allows you to choose the number of payments to be made each year. This is used in conjunction with the Term field. If you write a lease for 2 years and want a weekly payment frequency, then the term would be 104.
  • Deal Type is where you choose between a lease and a loan/purchase.
  • Even Principal?, when set to Yes, will build an amortization schedule where every payment's principal is the same amount. (This is not used that often anymore.)
  • Click Additional Due On Delivery to go to the Charges Detail screen. This is where you would add any other non-capitalized costs.
  • Tax Rate is used only on leases and will calculate any taxes on the due on delivery items. The results are placed in the Taxes Due on Delivery field. The button will copy down the interest rate used from either the Tax Rate (Loan/Purchase) field or the Sales/Use Tax Percent field.
  • Contract Date is the date of contract signing and usually the date of the delivery of the vehicle.
  • First Payment is the date of the scheduled first payment.
  • Click the +1 Mo. button to set the first payment due date to one month after the Contract Date.
  • Second Payment is the date of the second scheduled payment. All remaining payments are calculated from this date.
  • Day Due is only relevant for payment frequencies of Monthly.
  • Quote Comments is a notepad for any notes needed for this scenario. These comments will print on the lease or loan/purchase quotes. These comments allow the use of HTML tags. For example, the sentence This is a big blue Cadillac would be coded like this: This is a <b>big</b> <u>blue</u> <i>Cadillac</i>. 
  • The Other Comments button is used to make visible another comments box that is used to keep inside comments about the quote. These comments are NOT to be seen by the customer. After viewing and editing the comments, click the button again to hide them.